To: HONORABLE MAYOR AND From: Katy Allen

CITY COUNCIL

Subject: ANIMAL CARE CENTER REVISED Date: 07-23-03

CCO NO. 17

Council District: Citywide

RECOMMENDATION

Approval of Contract Change Order No. 17 with Dennis J. Amoroso Construction for the Animal Care Center - Building and Site Improvements Revised in the amount of $235,000 for a total contract amount of $10,609,560.

CEQA: Negative Declaration, H01-01-003.

BACKGROUND

On June 4, 2002, Council awarded the Animal Care Center Project and approved a 5 percent contingency for the project. Currently the project is 72 percent complete and is expected to be completed by November 2003.

Sixteen previous contract change orders have been approved for a total amount of $795,560. Fifteen changes orders totaling $196,560 were executed to address field conditions and design refinements modifications such as mechanical piping modifications, additional asphalt concrete and lengthening a retaining wall. In addition, on June 24, 2003 Council approved Change Order No. 12, which provided $599,000 of increased funding for the project to provide for the installation of a steel kennel system. These previous change orders have also included time extensions totaling 90 days.

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ANALYSIS

When this project was awarded, three items were purposefully not included in the contract because of the lack of available funding at the time of the contract award. These items are:

1) a steel kennel system CCO #12 - $599,000

2) a steel casework (cabinetry) system Proposed CCO #17 - $225,473

3) a landscaping and irrigation system Estimate $400,000

These items are necessary for the operation of the facility and to meet the requirements of the site development permit. During the 2002-2003 Mid-Year Budget Review process, an additional $864,000 was allocated for this project to fund the kennel system and the casework system. There is sufficient funding to cover the costs of this change order.

Proposed Contract Change Order No. 17 will provide for the purchase and installation of the stainless steel casework (cabinetry) in the amount of $225,473. This is a negotiated lump sum amount which is the best value from three subcontractors bidding this work. The landscaping and irrigation system will be addressed in the future due to lack of funding.

In addition, the requested change order includes installing two channel transmitters to control the two roll-up doors and adding eighteen speakers to the paging system as requested by PRNS staff. The amount for the two items is $9,527 which brings the total amount for the change order to $235,000.

PUBLIC OUTREACH

Not applicable.

COORDINATION

This proposal has been coordinated with the City Attorney’s Office and the City Manager’s Budget Office.

COST IMPLICATIONS

1. AMOUNT OF RECOMMENDATION: $235,000

2. COST OF PROJECT:

Project Delivery	$1,807,000
Land Acquisition	3,321,000
Construction	10,835,378
Proposed Contract Change Order No. 17	235,000
Contingency	99,440
TOTAL	$16,297,818

· A total of $14,929,000 was expended or encumbered in prior fiscal years for project delivery costs. This project spans multiple fiscal years.

· To date, sixteen change orders totaling $795,560 have been issued for this project. The Contingency Reserve of $1,130,000 has been sufficient to cover the costs of these change orders and a balance of $99,440 remains to address future needs.

3. SOURCE OF FUNDING: 001 – General Fund

4. FISCAL IMPACT: This project is consistent with the Council-approved Budget Strategy Economic Recovery section in that it will spur construction spending in our local economy. Upon completion, this project will have operating and maintenance impacts to the General Fund, as follows: PRNS reports that the Humane Society costs the City $186,000 per month for animal control services. This cost will be eliminated by the new facility. Operating costs are projected to be $165,000 per month.

BUDGET REFERENCE

Fund #	Appn #	Appn Name	RC #	Total Appn.	Amt. for Contract	Budget Page*	Last Budget Action (Date, Ord. No.)
001	3066	Animal Care and Services Program	013790	$6,157,114*	$214,000	2003-2004 Proposed Operating Budget, Page 679	7-1-03, Ord. No. 26916
001	4813	Animal Shelter Facility	108603	$600,000	21,000	2003-2004 Proposed Capital Budget, Page 799	7-1-03, Ord. No. 26916
		Total		$6,757,114	$235,000

*Of the $6,157,114 appropriated in Fund 001 (Appropriation 3066), $864,000 is allocated for this project. This action was taken during the 2002-2003 Mid-Year Budget Review process to fund cages and a kennel system. It is recommended that this appropriation fund a portion of the change order costs.

CEQA

Negative Declaration, H01-01-003

KATY ALLEN

Director, Public Works Department

KWT:PT

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