SUBJECT:     APPROVAL OF THE AMENDED AND RESTATED AGREEMENT WITH LOCAL LAW ENFORCEMENT AGENCIES TO PROVIDE ACCESS TO THE  CALIFORNIA IDENTIFICATION SYSTEM (CAL-ID)

 

RECOMMENDATION

 

The approval of the amended and restated agreement with local law enforcement agencies to provide access to the California Identification (CAL-ID) System is recommended.

 

BACKGROUND

 

Senate Bill 190, which became law effective January of 1986, established the CAL-ID System to automate the Department of Justice’s (DOJ) manual fingerprint files and to establish an automated state-wide system for identifying latent fingerprints.  On April 26, 1988, the City Council adopted Resolution No. 60486 which authorized the City Manager to accept contributions from participating agencies, negotiate and execute agreements providing for local law enforcement agency access to the system, and to execute purchase orders for required equipment at no cost to the City.  As a result, a local Remote Access Network (RAN) board was established to represent the various jurisdictions within Santa Clara County for the CAL-ID program.

 

The local CAL-ID program is administered by the San Jose Police Department and is funded by contributions, based on population, from the fifteen other law enforcement agencies participating in the program.  The City of San Jose does not make monetary contributions to the program, but supports the program by operating the computerized fingerprinting system.

 

ANALYSIS

 

In previous years, annual approval of the amended agreement to provide local access of the CAL-ID System has been required in order to continue the operation of the local CAL-ID program.  However, the County and the incorporated cities desire to modify the terms of the amended agreement in order to allow the CAL-ID System to be operated from year-to-year without being subject to annual amendment.  A termination clause is included in the agreement for agencies that no longer wish to participate.

 

The amended agreement will also provide authority to allocate revenues that have been collected in excess of actual expenditures for enhancements to the CAL-ID Program.  These funds are currently held in a reserve for this program.

 

The annual budget for the CAL-ID Program is approved by the local RAN Board.  For 2000-01, a budget in the amount of $536,760 has been approved for the Police Department to run this program.  Revenue in this same amount is to be contributed to the City by the local CAL-ID participants.

 

The RAN approved budget includes seven Latent Print Examiner positions at a cost of $521,365 plus funding for supplies and maintenance contracts.  The Police Department’s 2000-01 base budget includes the seven positions plus non-personal funding at the current year level.  Three of these positions were added to the San Jose Police Department’s budget in 1994-1995 in lieu of payments to the County Sheriff’s Department for support staff.

 

PUBLIC OUTREACH

 

Meetings were held with the local law enforcement agencies involved with the processing of this agreement and the formulation of the required budget.

 

COST IMPLICATONS

 

Direct non-personal expenses, as well as seven Latent Print Examiner positions are funded by CAL-ID participant contributions totaling $536,760.  System expenses, such as Printrak fingerprint computer maintenance, additional staffing costs for the Program Manager, a Latent Fingerprint Supervisor, and indirect costs are not funded by contributions; however, these in-kind administrative costs are intended to off-set any contributions which the City is not required to pay.

 

COORDINATION

 

This agreement has been coordinated with the City Attorney’s Office and the City Manager’s Budget Office.

 

 

WILLIAM M. LANSDOWNE

Chief of Police