Subject: SAN TOMAS AQUINO/SARATOGA BERRYESSA
CREEK PARK COYOTE
CREEK TRAIL ATCREEK TRAIL REACH 6 FEASIBILITY STUDY
AND DESIGN DEVELOPMENT
IRRIGATION
RENOVATION
YERBA BUENA ROAD REBID2
SUPPLEMENTAL
COUNCIL AGENDA: 05-02-00
ITEM:
Memorandum
To: HONORABLE MAYOR From: Ralph A. Qualls, Jr.
AND CITY COUNCIL
Subject: WATSON PARK SOCCER BOWL Date: April 12, 2000
Approved Date:
COUNCIL DISTRICT: 1 Citywi
RECOMMENDATION
Approval
of an agreement for consultant services with The Planning Collaborative, Inc.
for the San Tomas Aquino/Saratoga Creek Trail Reach 6 feasibility study and
design development for a base fee amount of $242,000, and $7,500 for additional
services, for a total agreement amount not to exceed $249,500.
In September 1999, the City Council
approved the San Tomas Aquino/Saratoga Creek Trail Master Plan (1999) prepared
by the County of Santa Clara Parks and Recreation Department. This plan provides a detailed description of
the trail which extends from the San Francisco Bay Trail near Highway 237 to
Prospect Road in San José. The trail
alignment is divided into six reaches to facilitate development. Reaches 1-4 are being implemented by the
City of Santa Clara. Reach 5 will be
jointly done by the City of Cupertino and the City of San José. Reach 6 is the focus of this project.
San
Tomas Aquino/Saratoga Creek Trail Reach 6 is a 2.32 mile segment of the trail
that will extend from Bollinger Road to Prospect Road. The proposed alignment extends along City
streets and several wooded stretches of Saratoga Creek and includes one
existing signalized intersection, a pedestrian/bicycle bridge at Murdock Park
and a segment of Class 1 trail parallel to Lawrence Expressway and Saratoga
Creek. A Class 1 trail as stated by the
California Department of Transportation (Caltrans) is to be a pathway that
provides for bicycle travel on a right of way completely separated from any
street or highway. A spur trail will provide
neighborhood access at English Drive to a soft surface, pedestrian-only trail
that extends through an oak woodland located adjacent to Saratoga Creek.
Since approval of the Master Plan in
1999, there have been significant changes to the creek bank conditions
resulting from ongoing erosion and poor surface drainage. Accordingly, prior to preparing construction
documents, it is necessary to conduct a detailed feasibility study and to
prepare a design development plan in order to determine the magnitude of work
required to design and construct the trail in accordance with the Master Plan,
the current requirements of all the involved agencies and the estimated
development costs.
On
May 27, 1999, bids
were received for the subject project.
The low bid was 86% above the Engineer’s Estimate. Staff concluded that the high bid prices
were attributed to two factors: 1) jonlyust two bidss
were received, which wasas evidence of high
construction activity resulting in a non-competitive bidding environment, and
2) given
the strong construction economy, the appeal of the work of this particular
project was low due to the complex, labor -intensive
nature of the irrigation replacement.
,,d
On
June 29, 1999,
City Council rejected all bids and authorized the Director to re-advertise and re--bid the
project. :The
project bid documents were revised in response to the first bid results, to
improve the likelihood of receiving better bid results with the re-bid
of the project.
On
May 11, 2000, bids were received for the re-bid
project. The low bid was 50% above the
Engineer’s Estimate. Staff assessment
of the results is,
that given the
continued strong construction
economy, the appeal of the project work is still low. Although eight contractors acquired bid sets, just three
submitted bid proposals.
On May 30, 2000, the City Council approved the rejection of
all bids for the Berryessa Creek Ppark Irrigation
Renovation Rebid
pProject, and
authorized the Director of
Public Works to re-advertise and re-bid the project
as soon as possible.
The project site
is situated within the City’s Coyote Creek Park Chain along the west bank of
Coyote Creek at Yerba Buena Road and the northern entrance to Hellyer Park in
southeast San Jose. Single-family
residential housing is located on both sides of the creek.
In December 1997,
the City received a grant approval from the Valley Transportation Authority
(VTA) for a Transportation Fund for Clean Air in the amount of $129,500 to
provide a pedestrian/bicycle trail connection between two existing trails along
the Coyote Creek. It provides a link
between a City of San Jose trail and a County of Santa Clara Trail.
This trail is
included in the Santa Clara County’s Countywide Trails Master Plan as a
Communter Bicycle Trail and provides a critical link in the 15 mile long Coyote
Creek Class I Bike Path.
The consultant firm of Amphion
Environmental, Inc., performed consultant
services to prepare plans and specifications, an environmental clearance
document and coordinate with affected outside agencies for this project.
The proposed
improvements will connect the existing trail at the top of the bank to the
existing trail located at mid bank toward the creek.
The proposed
trail will be a 300-foot long asphalt concrete path ten foot wide with a
retaining wall along one portion of the trail.
The proposed trail is designed to meet acceptable U.S. Architectural and
Transportation Barriers Compliance Board Guidelines, 1994.
Activities
affecting the creek banks and/or streams are regulated by various governmental
agencies. The SCVWD and California
Department of Fish and Game require construction permits and approvals. In order to prevent erosion control during
the rainy months, the California Department of Fish and Game requires that
construction not be performed in the creek bank during the months between
October 15th through April 15th. This
will be stated in the specifications of the project.
On June 17, 1999,
bids were received for the Coyote Creek Trail at Yerba Buena Road Project. The low bid was 76% above the Engineer’s
Estimate, and the bidder did not submit the addendum with the bid
proposal. The second low bid was 208%
above the Engineer’s estimate.
On October 26,
1999 City Council rejected all bids and authorized the Director to re-advertise
and rebid.
A Valley
Transportation Authority (VTA) Transportation Fund Clean Air grant has been
extended to August 2000 to allow for the rebid and construction of this
proposed project.
The scope of work
for this project includes the following proposed trail improvements: site preparation, earthwork, grading and
drainage, construction of an asphalt concrete trail and a retaining wall,
removal of 13 trees, mitigation planting and a 3-year monitoring programANAYLYLSIS
The Department of Public
Works has a current list of pre-qualified consultants for design services for
parks and other public facilities. The
firm of The Planning Collaborative, Inc. is on the consultant list.
Staff recommends that an agreement be approved with
The Planning Collaborative, Inc. for design services to prepare a feasibility
study and design development plan. The
firm has expertise in performing design services for this type of work. Staff has negotiated a consultant service
agreement for a total fee not to exceed $249,500 which is appropriate for the
work being performed.
The scope of consultant services will include
coordination of the project with other City departments and outside agencies,
attendance at community meetings, and preparation of a feasibility study,
environmental clearance documents and design development plan for Reach 6 of
the San Tomas Aquino/Saratoga Creek Trail.
It
is also anticipated that an appropriation action for additional funding will be
agendized by the Budget Office concurrently with the award of this project.
A supplemental
memorandum will be forthcoming after the bid opening on June
15April
20, 2000.
Minor revisions
were made to the pPlans and sSpecifications to improve
clarity. The bBase
bBid
sScope
of wWork
for the renovation improvements areis
as follows: site preparation,
earthwork, drainage, replacement of irrigation, recircuiting of irrigation
lines, turf renovation, capping off of irrigation circuits along the creek
side, providing a water audit for the newly- renovated
irrigation system, removal of two drinking fountains and replacement with one
accessible drinking fountain, tree -planting
and a 60 -calendar -day
maintenance period. In addition to the
base
bid items, there
are four (4) Aadd aAlternates
as follows:
Engineer’s
Estimate
Add Alternate 2: Renovate irrigation and repair turf $26,000
Add Alternate 3: Replace decomposed granite and remove concrete $24,000
Add Alternate 4: Place new fir bard mulch in planting area $ 7,000
Watson
Park Soccer Bowl Irrigation Renovation project is located in central San Jose
at the end of Jackson Street near Highway 101.
The soccer bowl is currently irrigated with manually operated quick
coupling valves that require extensive labor.
This manual irrigation system also requires that the irrigation be done
during normal daytime work hours. In
order to irrigate at night and minimize labor costs, an automatic irrigation
system has been proposed. In addition,
there are currently no drinking fountains within the soccer bowl area. This project will install drinking fountains
on both sides of the soccer field.
This proposed project will
provide an automatic irrigation system and drinking fountains within the soccer
bowl area.
The scope of work for this
project includes removal of the manually operated quick coupling
valves, installation of new automatic irrigation and controller, and two
drinking fountains. The construction of
the improvements is scheduled to start on May 1, 2000 after the completion of
the normal soccer season.
A
pre-qualified consultant list was established in December 2000 as the product
of a consultant selection process conducted in accordance with Public Works
Policy for Retaining Consultants to Provide Services. Outreach to the consultant community included advertisement in
the San José Mercury News and the
City of San José website.
Bids were received on March 30, 2000 with the
following results:
Base Variance Over/Under
RMT Landscape Contractors,
Inc. $195,231 $50,231 35
(San Leandro)
Lone Star Landscape 190,240 44,240 30
(San Jose)
West Coast Engineering, Inc. 185,310 39,310 27
(Santa Clara)
Blossom Valley Constr., Inc. 157,130 11,130 7
(San Jose)
Robt. A. Bothman, Inc. 138,000 8,000 (5)
(San Jose)
Boulder Rock Landscape $129,540 $16,460 (11)
(San Jose)
The low bidder, Boulder Rock
Landscape, submitted a bid amount of $129,540, which is eleven percent below
the Engineer’s Estimate. The Project
Manager anticipated higher electrical installation costs based on similar
projects. The bid is considered to be
acceptable for the work involved in the proposed project.
A contingency in the amount
of $8,000 is requested for unforeseen conditions that may arise during
construction.
This proposede project has
been coordinated with the Departments of Parks, Recreation and Neighborhood
Services, Planning, Building and Code Enforcement; and the Offices of the City
Attorney, Equality Assurance and Risk Manager.
1. COST
OF RECOMMENDATION: : $249,500129,540
2.
COST OF
PROJECT:
|
Consultant Basic Fees |
$242,000 |
|
Additional Services |
$7,500 |
|
Agreement Administration |
$25,000 |
|
TOTAL |
$274,500 |
167174,540
3. SOURCE OF FUNDING: 377 – Construction &
Conveyance Tax, Council District 4
4.
ESTIMATED
START DATE OF AGREEMENT: June 2001
5. ESTIMATED
COMPLETION DATE OF AGREEMENT: December
2002
ESTIMATED
COMPLETION OF MITIGATION
PLANT
ESTABLISHMENT: November, 2003
|
Fund: |
377 |
|
Appn: |
6692 |
|
RC: |
112233 |
|
Amount: |
$150,000 |
|
Budget Document: |
2000-1 Appropriation
Ordinance, Section 12.01, Item 1(h). |
|
Fund: |
377 |
|
Appn: |
6693 |
|
RC: |
112243 |
|
Amount: |
$140,000 |
|
Budget Document: |
2000-1
Appropriation Ordinance, Section 12.01, Item 1 (k). |
Page 146, Item 2(l).
RAJEEV
BATRA