Subject: STREET LIGHTS MAYFAIR 2002
PROJECT
COUNCIL DISTRICT: 5
SNI Area: Plata Arroyo/Mayfair West
Report on bids and award of contract for the Street Lights Mayfair 2002 Project to the low bidder, Giacolone Electrical Services Inc., in the amount of $166,000, and approval of a contingency in the amount of $16,000. CEQA: Exempt, PP01-02-023.
This project will provide street lighting improvements in the Mayfair neighborhood. The locations were defined and prioritized by the residents of the Mayfair neighborhood. This project will provide 25 new street lights and upgrade 38 existing street lights. The locations are (See Attachment 1 for location map):
1. McCreery Avenue from Kammerer Avenue to East San Antonio Street.
2. Lynette Way from Cooley Drive to East San Antonio Street.
3. Sanders Avenue from Kammerer Avenue to Sunset Avenue.
4. Vollmer Way from King Road to McCreery Avenue.
5. Sinclair Drive from Kammerer Avenue to Lavonne Avenue.
This
project involves installing new electroliers, replacing, rewiring and
relocating existing electroliers, upgrading luminaires, installing conduits,
conductors, aerial power cables, and pull boxes. Construction is scheduled to
begin in July with completion in December.
ANALYSIS
Bids were received on May 2, 2002 with the following results:
|
Contractor |
Base Bid |
Variance Amount |
Over/(Under) Percent |
|
GAB Construction, Inc. (San José) |
$215,000 |
$54,000 |
33 |
|
Brown & Fesler, Inc. (San Ramon) |
198,433 |
37,433 |
23 |
|
Pacific Electric, Co. (San José) |
180,000 |
19,000 |
12 |
|
Prism Engineering, Inc. (Stanton) |
175,382 |
14,382 |
9 |
|
Giacolone Electrical Services, Inc. (Gilroy) |
166,000 |
$ 5,000 |
3 |
|
Engineer's Estimate |
$161,000 |
-- |
-- |
The low bid submitted by Giacolone Electrical Services, Inc.
is 3 percent above the Engineer’s Estimate.
An
evaluation of the bid revealed that for one of the items in the Schedule of Quantities, Giacolone bid
an estimated quantity of 8. The Schedule
of Quantities included in the City’s bid package specified
a quantity of 1 for this item.
To the extent this
could be considered a deviation from the specifications, it can be waived as an inconsequential,
minor irregularity. The item is revocable and doesn’t affect the manner in which the work
is performed. Moreover, bidding more items
than required does not give Giacolone a competitive advantage or change Giacolone’s status as a low
bidder. Section
2-1.06 “Rejection of Proposals” of the Standard Specifications authorizes the
City to
waive any informalities or minor irregularities in the bid.
Some lights will need to be constructed behind the existing sidewalk in order to avoid inhibiting travel on the sidewalk. A contingency of ten percent is requested because of unforeseen issues that can typically arise from having to construct lights outside of the sidewalk area. The project budget is sufficient to accommodate the increased contingency.
PUBLIC OUTREACH
Staff has attended community meetings hosted by the Mayfair Improvement Initiative to discuss concerns and priorities for street lighting in the Mayfair Neighborhood. Staff has also distributed bilingual preliminary engineering notices to the residents. To solicit contractors, this project was listed on the City's Internet Bid Line and advertised in the San José Mercury News and San José Post Record. Bid packages for all public works construction projects are routinely provided to a standard list of various contractor organizations, builder's exchanges and disadvantaged business organizations.
This project and memo has been coordinated with the Mayfair Improvement Initiative, Pacific Gas and Electric Company, and the Offices of the Risk Manager, Equality Assurance, and City Attorney.
1. COST OF RECOMMENDATION: $166,000
2. ESTIMATED COST OF PROJECT:
|
Project Development |
$ 9,000 |
|
Construction |
166,000 |
|
Public Outreach |
17,000 |
|
Design & Construction Management |
36,000 |
|
Contingency |
16,000 |
|
Total |
$244,000 |
3. SOURCE OF FUNDING: 441 – Community Development Block Grant Fund
465 – Construction Excise Tax Fund
4. ESTIMATED START DATE OF CONSTRUCTION: July, 2002
5. ESTIMATED COMPLETION DATE OF CONSTRUCTION: December, 2002
Fund : 441
Appn: 5699
R.C.: 119623
Amount: $313,895
Budget Document: Appropriation Ordinance 2001-2002, Section 13.01, Item 7(c)
Fund : 465
Appn: 5356
R.C.: 119723
Amount: $1,623,000
Budget Document: Appropriation Ordinance 2001-2002, Section 2.40, Item 2(t)
Exempt, PP01-02-023.
KATY ALLEN
Director, Public Works Department