DUTIES: The Neighborhoods Commission shall integrate
the voice of neighborhoods into the City’s decision-making
processes; study issues, courses of action, policies,
and programs that affect neighborhood quality of life;
make recommendations to Council and Redevelopment Agency;
and empower neighborhoods. The Commission will make
regular reports to the San José City Council,
City Staff, and Neighborhood Groups. The Neighborhoods
Commission work plan will be developed in coordination
with, and approved by, the Neighborhood Services and
Education Committee. Annual reports will be provided
by Commissioners at the yearly Neighborhood Caucus by
RELATIONSHIPS: The Neighborhoods Commission is advisory to
the City Council regarding San José neighborhoods.
The Commission would work with both City and, when applicable,
Redevelopment Agency staff, and when appropriate, collaborate
with other commissions and boards.
QUALIFICATIONS: All Candidates for Neighborhoods Commission
must reside within the boundaries of the City of San
José, apply through the City Clerk’s office,
and meet all City requirements for appointment to a
Commission (availability to attend meetings, and legally
required disclosure of economic interests through Form
700). There shall be equitable representation on the
commission from throughout the City. Each District shall
designate three Commissioners and two alternates through
a Neighborhoods Caucus process, which will be forwarded
to the City Council for appointment. In the initial
two-year pilot, Commissioners will serve two year terms.
It is intended that if the Commission is granted permanent
status, Commissioners will be elected and serve for
staggered two and three-year terms, and that an individual
Commissioner may serve a maximum of four two-year terms.
The Commission meets 10 times a year, not
including committee and other meetings as required by
the work plan. Commissioners may average 5-15 hours
per month on Commission business. Commission meetings
are held on the second Wednesday of the month at 6:30
p.m, in City Hall, Wing Rooms 118&119.
BENEFITS: Not known/Not Established.
REFORM ACT OF 1974 AS AMENDED: The
Conflict of Interests Section of the Political Reform
Act applies to the Neighborhoods Commission. Commissioners
are required to file a Statement of Economic Interests,
Form 700, and to disclose investments, income including
loans and gifts, and business positions. Reportable
interests are limited to persons, business entities,
or other sources providing employee/employer relations
services to the City or its employees, or advising or
representing City employees in administrative or legal
actions relating to employment.
Conflicts of Interest Section of the Political Reform
Act applies to the Traffic Appeals Commission. However,
Commissioners are not required to file a Statement of
• As defined in Planning Outreach Policy 6-30,
a “Neighborhood Group” is a group or organization
that is representative of its specific neighborhood,
and whose primary purpose is the improvement of that
neighborhood. The neighborhood group is self-identified
and provides an annual update of its’ contact
information to the City. Additionally, for the purposes
of this process, a Neighborhood Group must be registered
with the City of San José, be acting in good
faith to meet the criteria outlined above, and be composed
of multiple members from different households in its
• Each Neighborhood Group must register in advance
(a minimum of seven (7) days prior to their District
Neighborhood caucus) and select one (1) delegate and
one (1) alternate that will attend the District Caucus,
whose purpose is to select three (3) commissioners and
two (2) alternates who will represent the District on
the Commission. A Neighborhood Group must formally designate
their Delegate to the San José Neighborhood Development
Center a minimum of seven (7) days in advance of their
District Neighborhood caucus. If the seven day deadline
falls on the weekend, the designation must be made by
the end of the business day (5:00 PM) of the Friday
• No individual delegate shall represent (or cast
a ballot on behalf of) more than one Neighborhood Group
in the District Caucus.
• A Delegate must reside in the District in which
he or she is casting a ballot on behalf of a Neighborhood
• An individual who meets the City requirements
to serve on a Board or Commission may apply as a candidate
to be considered for the position of Neighborhoods Commissioner.
• Present at the Caucus shall be designated Neighborhood
Group Delegates/Alternates, Candidates who have been
vetted through the San José City Clerk’s
office, interested members of the community, a neutral
Caucus Moderator/ Facilitator and assistants and interpreters
(as needed and requested in advance). Candidates are
encouraged to be present at the caucus and may not have
“stand-ins” speak on their behalf.
• Candidates are encouraged, as part of their
application process, to prepare and submit beforehand
a written statement of up to two hundred and fifty (250)
words explaining their candidacy, skills/experience,
and prior service to the community.
• It is the recommendation of the Ad Hoc Committee
that City Council members not endorse individual candidates
or take steps to influence the outcome of the Neighborhood
Caucus. The Ad Hoc Committee encourages Council Offices
to work with the Neighborhood Development Center in
providing non-partisan support and assistance in the
• Neighborhood Commission Candidates Statements
and information will be posted on the Neighborhood Development
Center website, as soon as this is available.
• All Neighborhood Caucuses will be held between
August 18, 2010 and September 25, 2010.
• Neutral Moderator/ Facilitator will provide
welcome, introductions, ground rules, and explanation
of the caucus process to all in attendance in each of
the ten (10) respective Council District caucuses.
• Candidate Opening Statements: two (2) minutes
each (chosen in random order).
• Question & Answer Period: All Candidates
will have the opportunity to briefly respond (one minutes
answers) to four (4) questions provided by Delegates,
The questions shall be received, reviewed, and asked
to the Candidates by the neutral Moderator/ Facilitator
to prevent repetition and inappropriate questions.
• Each Candidate shall be provided with time for
a one (1) minute closing statement prior to the balloting.
• There will be a caucus period provided (time
for Delegates to talk one-on-one with the Candidates
and members of the community in attendance). Additional
caucus time may be requested and provided by the Moderator/
Facilitator during the process as needed to promote
dialogue and resolve “ties” in the balloting
• There will be successive rounds of public balloting
in which designated Delegates in each of the ten (10)
respective Council District caucuses select three (3)
Commissioners and two (2) Alternates.
• To be elected to a Commissioner seat, a Candidate
must receive a majority vote of the delegates in attendance
at the Caucus.
• In the initial (first) round of balloting, each
Delegate shall choose five (5) Candidates. Any candidate
who receives a majority of votes cast by all Delegates
voting shall be elected. If on the initial ballot fewer
than three (3) Commissioners and two (2) Alternates
are elected by majority vote, successive rounds of balloting
shall occur with the single lowest ranking candidate
eliminated on each successive round until such time
as three (3) Commissioners and two (2) Alternates have
been elected by a majority of votes cast by all Delegates
• The two candidates elected by a majority of
votes cast by all Delegates voting who received the
lowest number of votes or who were elected in the latest
of successive rounds of voting shall be considered Alternates.
As between the two Alternates, the Alternate with the
higher number of votes or who was elected earlier in
successive rounds of voting shall be considered the
First Alternate. The other Alternate shall be considered
the Second Alternate. If a Neighborhoods Commissioner
leaves the position during his or her term, the First
Alternate from the same Council District shall then
move into the position of Commissioner. If a second
Neighborhoods Commissioner from the same Council District
leaves the position during his or her term, the Second
Alternate from the same Council District shall then
move into the position of Commissioner. In the event
there is an equal number of votes between the third
and fourth and any additional candidates for Commissioner
in a given Council District, successive rounds of voting
shall take place to determine which of these candidates
shall become a Commissioner and which an Alternate.
• In the event that not all five Neighborhood
Commissioner and Alternate seats are filled during the
caucus process for a given Council District, the status
of open seats shall be reviewed and resolved by the
Neighborhoods Commission once the group is seated.
APPOINTMENT PROCESS: Names of those individuals chosen through the Neighborhood
Caucus process will be provided to the City Council,
who will formally ratify and appoint Commissioners.
ATTENDANCE : Commissioners are expected
to attend all Commission meetings. San Jose Municipal
Code Section 2.08.2030 specifies that a Commission Member
who has unexcused absences from any three consecutive
regular meetings, or 20% of the meetings in a calendar
year, is deemed to have resigned.
For further information about this Commission, contact
the Commission Staff or the Neighborhood Development
Center, at 408 794-6575.